Assistant Company Secretary

CAREERS

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DEPARTMENT

Corporate Affairs

BRANCH

Head Office

Job Purpose: The main purpose of this position is to assist the Company Secretary in the day-to-day secretarial functions as well as effectively coordinate all related tasks in a timely manner. Key Responsibilities

Prepare the agenda in consultation with the Chairman of Bank Management Committees and the other documents for all the meetings of the committees.
Arrange with and to call and hold meetings of Bank Management Committees and to prepare a correct record of proceedings.
Assist the company secretary in all matters pertaining to Board and Board Committees.
Assist the company secretary in ensuring compliance of the provisions of statutory Law and rules made there-under and other statutes and by laws of the Bank.
Maintaining and safekeeping of statutory records, to ensure accuracy and timely provision of information to third party.
Assist the company secretary to see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.
Filling of various documents/returns as required under the provisions of Statutory Law.
Monitor changes in relevant legislation and regulatory environment and taking appropriate actions.
Preparation of forms/documents for certification by company secretary.
Assist the Company Secretary in issuing notice and agenda of the general meetings to the shareholders.
Keep abreast of changes in good corporate governance, company laws and Bank of Mauritius regulations.

Technical Skills:

MS Office Tools, Board Software Tool
Advanced written communication skills in English and French, drafting of minutes and resolutions.

Qualifications & Experience

ICSA
2-3 years experience as assistant company secretary
Experience in Banking sector would be an advantage

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